NewFeatures

Scheduled Shipments

19/09/2013

Updated: 11/21/2018

Scheduled shipments are available for Digi-Key registered users. Scheduled shipments can be used when you would like a line item to be broken into multiple shipments or when you would like each line item on an order to ship separately and arrive on different dates. Some advantages to scheduling include paying the unit price for the total ordered quantity, not having to keep an abundance of product in your facility, and saving yourself the time of placing the same order over and over again.

Cart

Once you are logged in and have added over $100 to a cart a "Schedule Shipments" link will appear in your cart tools. Clicking on this link will bring you to the "Scheduled Shipments" page.

Image of Cart Tools

Scheduled Shipments Page

There are 6 guidelines for scheduling an order:

  1. Line items must be scheduled in multiples of the standard package. Each line item may have one schedule outside of the standard package (minimum order quantity must still be met).
  2. Each scheduled release except for one must have a minimum value of $100.00 (you may schedule separate line items for the same release to reach this value).
  3. If the In-House Date of the first release is unscheduled none of the aforementioned rules apply to it, and the release will not count towards the rule exceptions.
  4. Pricing is based on the volume of the entire purchase (any partial cancellation of this schedule may be subject to a rebilling or cancellation fee).
  5. Release cannot be scheduled more than 12 months into the future.
  6. Schedules will be lost if an order remains uncommitted for 30 days.

The initial view of the Add a Release and Release Summary tables display the full quantity for each line item with an unscheduled in-house date. When a quantity is unscheduled it simply means a future in-house date has not been associated with that quantity and it will ship as soon as possible.

Image of Scheduled Shipment page

To add a release, you must enter a valid scheduled quantity, select a valid future in-house date, and click the Add Schedule button.

Image of Adding a Release

Once a release is added, the quantity gets pulled from the unscheduled rows and displays as a release in both tables. This also adds the Edit and Delete options. Clicking the Delete button will remove the product from the release and reallocate the quantity back to the Unscheduled row. When you click the Edit button the fields activate and become editable. You can then make a change and click Save to update the release or click Cancel and return to the initial selections.

Image of Quantity getting pulled from the unscheduled rows and displays as a release in both tables

If you enter a quantity or date that is invalid, an asterisk will display next to the field in error, and an error message will display at the top of the page.

Image of If a quantity or date that is invalid, an asterisk will display, and an error message will appear at the top of the page

If the $100.00 rule is not being followed, the release values that are currently an issue will display in red in the release summary table.

Image of the issue will displaying in red

Shipping

When an order contains both unscheduled and scheduled in-house dates, the shipping page will ask for ship methods for each. The immediate unscheduled shipment will ship via the unscheduled ship method and the remaining will ship via the scheduled ship method.

Image of the Traffic Profile

When the total quantity of every line item as a future scheduled in-house date, the shipping page will only collect the scheduled ship methods.

Image of the ship method selector

Preview Order and Submitted Order

When a schedule exists, there will be a note under the Shipping section of the page that says the Release Selection is scheduled.

Image of Note under the Shipping section of the page that says the Release Selection is scheduled

Delay Entire Order

To schedule all quantities of all line items to ship on the same future date, you can select Delay Entire Order in the cart tools on the cart.

Image of Cart Tools

From there you can select a future in-house date for your entire order.

Image of selecting a future in-house date for your entire order

If you have any schedules on the order, the Delay Entire order option will not appear in the cart tools, and if you have a delay entire order date selected, the Schedule Shipments option will not appear in the cart tools.